For businesses involved in international trade, compliance with the Foreign Trade Policy (FTP) and DGFT procedures is essential. However, genuine business hardships, procedural difficulties, delays, or circumstances beyond an importer’s or exporter’s control can sometimes make it difficult to comply with a specific policy requirement. In such situations, approaching the Policy Relaxation Committee (PRC) under the Directorate General of Foreign Trade (DGFT) may provide an avenue for seeking appropriate relaxation or relief.
Businesses looking for a Policy Relaxation Committee in Mumbai can benefit from professional DGFT consultancy to understand the applicable provisions, prepare the required documentation, and present the case effectively.
What Is the Policy Relaxation Committee?
The Policy Relaxation Committee is a DGFT mechanism for considering requests for relaxation or exemption from provisions of the Foreign Trade Policy or related procedures where there is genuine hardship or adverse impact on trade. DGFT's official guidance states that such requests are considered in the public interest and may be subject to conditions prescribed by the competent authority.
The PRC generally deals with policy or procedural issues other than matters specifically assigned to the Norms Committee or EPCG Committee. For example, issues concerning fixation or modification of product norms are handled separately, while certain EPCG capital-goods matters fall under the EPCG Committee.
Why Do Businesses Need PRC Assistance?
Exporters and importers may face situations where strict compliance with a DGFT requirement becomes difficult because of genuine commercial or procedural circumstances. Depending on the facts of the case and the applicable policy provisions, a business may need to seek relief concerning matters such as:
Policy or procedural compliance difficulties
Delays affecting authorisations or export obligations
Difficulties arising from circumstances beyond the applicant's control
Requests for relaxation of specific FTP or HBP provisions
Issues involving export-import authorisations
Certain cases involving revalidation, extension, or other procedural relief
Other genuine hardship situations requiring DGFT consideration
A PRC request is not an automatic waiver. The applicant must establish the facts, explain the hardship, identify the precise relaxation sought, and provide supporting documentation.
How to Apply for Policy Relaxation
DGFT's PRC help documentation indicates that policy-relaxation requests are made through the prescribed online process, including Aayat Niryaat Form (ANF)-2D, with reasons and justification for the requested relaxation. The requests are handled at DGFT Headquarters and, after a decision, the concerned Regional Authority may take the necessary corrective action where applicable.
A strong application should clearly explain:
Background of the case – Provide a concise history of the transaction, authorisation, export obligation, or compliance issue.
Specific problem – Clearly identify the provision that is creating difficulty.
Reason for hardship – Explain why compliance became difficult and provide evidence.
Relaxation requested – State precisely what relief or relaxation is being requested.
Supporting documents – Attach relevant authorisations, shipping documents, invoices, correspondence, statements, certificates, and other evidence.
Legal and policy justification – Reference the applicable FTP/HBP provisions and explain why the request deserves consideration.
DGFT has also emphasized the importance of clearly stating the reason and justification for the requested relaxation in the prescribed application rather than relying only on a separate covering letter.
Importance of Professional PRC Consultancy in Mumbai
Preparing a PRC application requires more than simply submitting documents. The success of a representation can depend on how clearly the facts, hardship, policy provision, and requested relief are presented.
An experienced Policy Relaxation Committee consultant in Mumbai can assist with:
Reviewing the complete case history
Identifying the relevant DGFT provisions
Assessing whether PRC representation is appropriate
Preparing the application and supporting statement
Organising documentary evidence
Drafting a clear justification for the requested relaxation
Filing and monitoring the application
Responding to queries raised during processing
Assisting with representation or hearing requirements, where applicable
Coordinating with the concerned DGFT authorities after the decision
Policy Relaxation Committee Services in Mumbai by Sohamma International
Sohamma International Private Limited provides DGFT consultancy and support for businesses dealing with complex export-import policy and compliance matters. Its services include assistance with Policy Relaxation Committee representations and applications involving policy-based relief.
The objective is to help businesses present their cases in a structured and well-supported manner while ensuring that the application is aligned with applicable DGFT requirements. Sohamma's service information specifically includes support for PRC applications and representation for exporters seeking relief based on genuine hardship or adverse trade impact.
For Mumbai-based exporters and importers, having an experienced consultant can make it easier to understand the procedural requirements and avoid incomplete or poorly supported submissions.
Why Choose Sohamma International?
When dealing with a policy relaxation matter, every case can have different facts and documentation requirements. Sohamma International focuses on providing end-to-end support for DGFT-related matters.
Key advantages include:
Case-specific consultation: Understanding the facts and identifying the appropriate DGFT route.
Documentation support: Organising relevant documents and evidence.
Application assistance: Helping prepare the required PRC application and justification.
DGFT expertise: Supporting businesses with complex Foreign Trade Policy matters.
Representation support: Assisting with submissions and representation where required.
Follow-up: Monitoring the progress of the matter and coordinating subsequent steps.
PRC and the Changing Trade Facilitation Environment
DGFT continues to focus on improving predictability and reducing delays in trade-related decision-making. In a recent 2026 government announcement, the Ministry of Commerce stated that the Policy Relaxation Committee, along with other DGFT committees, would meet on a fortnightly basis on fixed days as part of an initiative aimed at time-bound disposal, reduced pendency, and faster issuance of meeting minutes.
This makes accurate documentation and focused submissions increasingly important for businesses seeking consideration of their cases.
Common Mistakes to Avoid in a PRC Application
Businesses should take care to avoid common issues such as:
Failing to clearly identify the exact relaxation required
Providing insufficient evidence of genuine hardship
Submitting incomplete supporting documents
Giving a vague or generic justification
Failing to mention the relevant FTP/HBP provision
Providing inconsistent information across documents
Waiting until deadlines have expired before seeking professional advice
A well-prepared application should tell the complete story of the case and demonstrate why the requested relief deserves consideration.
FAQs – Policy Relaxation Committee in Mumbai
1. What is the Policy Relaxation Committee?
The Policy Relaxation Committee is a DGFT mechanism that considers requests for relaxation or exemption from applicable Foreign Trade Policy or procedural provisions in appropriate cases involving genuine hardship or adverse impact on trade.
2. Can Mumbai exporters approach the PRC?
Yes. PRC requests are handled through the DGFT system and at DGFT Headquarters. Businesses based in Mumbai can seek professional assistance locally while submitting their application through the prescribed DGFT process.
3. What form is used for a PRC request?
DGFT's PRC help documentation refers to ANF-2D (Aayat Niryaat Form-2D) for policy-relaxation requests, along with reasons and justification for the request. Applicants should always verify the latest DGFT procedure before filing.
4. Does filing a PRC application guarantee relaxation?
No. The competent DGFT authority considers each case on its facts, applicable policy provisions, supporting evidence, and justification. Any relaxation granted may also be subject to conditions.
5. Can a consultant help with PRC representation?
Yes. A DGFT consultant can help analyse the case, prepare documentation, draft the justification, assist with filing, and support representation and follow-up.
Contact Sohamma International Private Limited
If you are an exporter or importer facing a DGFT policy or procedural difficulty and are looking for Policy Relaxation Committee in Mumbai assistance, professional guidance can help you prepare a structured representation.
Sohamma International Private Limited
209, 2nd Floor, Hariom Plaza,
M.G. Road, Borivali East,
Mumbai – Maharashtra 400066
Phone: +91-93246 10494
Website: sohamma.com
Sohamma International can assist businesses with DGFT-related consultancy and PRC representation, helping them navigate complex policy and procedural matters with a systematic approach.
Conclusion
The Policy Relaxation Committee in Mumbai is an important consideration for exporters and importers facing genuine difficulties in complying with specific Foreign Trade Policy or procedural requirements. A properly prepared application should clearly explain the circumstances, identify the applicable provision, establish the hardship, and specify the relief being requested.
With professional assistance from Sohamma International Private Limited, businesses can receive structured support for case assessment, documentation, application preparation, representation, and DGFT follow-up.
For assistance with your DGFT policy relaxation matter, contact Sohamma International Private Limited at +91-93246 10494 or visit sohamma.com.




